2012 NAPSEC Annual Leadership Conference
January 15-18, 2012
Camelback Inn
Phoenix, AZ
Exhibitor Registration Information
Exhibits will only be open one day of the conference - Monday the 16th. Set up time is Sunday at 1:00pm. Exhibit hours will be 7:30am - 3:00pm, when you will be setting up your table for the wine tasting reception. The reception will be held on Patio South. All exhibitors will need to be at the patio at 3:00pm to set up their tables.
In order to give exhibitors "real time" with NAPSEC Members, we are having a wine tasting reception on Monday from 4:00pm - 5:30pm. Each exhibitor will have a table with two bottles of red/two bottles of white, and a sheet with information each wine. The table will have room for limited display information - small signs, brochures, business cards, treats (candy is always a good idea!). Attendees will come to your table to taste your wine and talk with you about your services as they mingle with members and enjoy the view! This will be a fun event and a great opportunity to meet and greet attendees.
Click here to register to exhibit
Conference Schedule, Reservations, Travel Information and more click here...
2012 NAPSEC Annual Leadership Conference
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Exhibit Dates
January 16, 2012
Conference Dates
January 15 - 18, 2012
Exhibit Hours
Monday, January 16, 2012
7:30am - 3:00pm
Exhibitor - Wine Tasting Reception
4:00pm - 5:30pm
Exhibit Fee
$600.00
Exhibit Fee Includes
Tabletop Exhibit
One 6ft. Table, 2 chairs
Exhibits tables are set up in the South Foyer of the AZ Ballroom.
NAPSEC Website pre-conference & post-conference listing.
Pre-conference broadcast email to all NAPSEC members listing all exhibitors information and contacts.
For all electrical/Internet needs contact the resort directly. Please use the form provided.
Camelback Inn Additional Services Form
Registration Deadline
December 8, 2011
Exhibit Location
Camelback Inn, Scottsdale, AZ
Set-up Time
Begins at 1:00pm, Sunday, January 15th. All exhibits must be set-up
by Sunday at 5:00pm.
Exhibitor Placement
NAPSEC will have a sign on each table indicating the location
of
your table when you arrive to set-up.
Shipments to the Conference Site
Shipments should arrive no earlier than 3 business days prior to scheduled meeting dates
(January 12, 2012). Please see separate attachment for details.
Ship all materials to:
2012 NAPSEC Conference
Camelback Inn, a J W Marriott Property
5402 East Lincoln Drive
Scottsdale, AZ 85253
480-948-1700 Phone
480-951-2152 Fax
Breakdown & Shipments from the Conference Site
6:00pm, Monday January 16th
Each exhibitor is responsible for their own shipments.
The Camelback Inn and NAPSEC will not be held
responsible for any items left behind or for the payment to ship items back
to their place of origin.
2012 Exhibitor Terms and Conditions
These regulations are fully incorporated as part of the contract between the exhibiting organization and the National Association of Private Special Education Centers. NAPSEC will accept Exhibit Space/Contracts on a first-come, first-serve basis; please complete and return your form with your signed agreement of these terms and conditions below.
To accept the Terms and Conditions please check the box on the Exhibitor Registration Form.
Exhibit Space - NAPSEC will provide exhibitors with one six-foot table, two chairs, one wastebasket, and conference events/meals on Sunday and Monday, January 15 & 16, 2012 at the cost of $600. Additional tables will be available at an additional charge of $300.
Acceptability of Exhibits - All exhibits shall be to serve the interests of the members of NAPSEC and shall be operated in a way so as to not detract from other exhibits at the conference as a whole.
Cancellation of Conference - In the event that fire, strike, or other circumstances beyond NAPSEC’s control cause the exhibit to be canceled, a full refund of exhibit rental fees will be made.
Cancellation by Exhibitor - In the event that written notification of intent to cancel is received by the NAPSEC office by December 28, 2011, all sums paid by the exhibitor, less a service charge of $75, will be refunded.
Late Cancellations - Cancellations received after December 28, 2011, will result in a forfeiture of the exhibitor’s entire exhibit fee.
Failure to Pay - Failure to remit the balance to exhibit by December 16, 2011, constitutes cancellation of contract, and the reserved space will be subject to resale without refund. In the event that said space is not resold, the exhibitor will be liable for the outstanding balance of the rental.
Furnishings - Electrical outlets will be available through the hotel at a cost to each exhibitor. Please use Camelback form to arrange for additional items, other than those provided through this agreement.
Installing and Dismantling Exhibits - It is the responsibility of the exhibitor to see that all materials are delivered to the exhibit area and removed from the exhibit by the deadline of Monday, January 196, 2012 at 6:00 pm. Should there be failure to remove the exhibit, this removal will be arranged by NAPSEC at the exhibitor’s expense.
Restriction on the Use of Space - No exhibitor shall sublet, assign, or share any part of the space allocated to him/her without the written consent of NAPSEC. Soliciting or demonstrations by exhibitors must be confined within the bounds of their own respective tables. Aisle space shall not be used for exhibit purposes, display signs, soliciting, or situation of promotional material. Exhibits, signs, and displays are also prohibited in any public space or elsewhere on the premises of the meeting facilities or in the guest rooms or resort hallways unless approved by NAPSEC and Camelback Inn.
Fire and Safety Regulations - All local regulations will be strictly enforced, and the exhibitor assumes all responsibility for compliance with such regulations.
Security - Protection of property shall be the sole responsibility of the exhibitor. NAPSEC and the Camelback Inn will not be responsible for the security of the exhibits. Neither NAPSEC nor the Camelback Inn shall accept responsibility for exhibitors belongings.
Responsibility of NAPSEC and the Exhibit Facility - Insurance and liability are the full and sole responsibility of the exhibitor. The exhibitor agrees to protect, save, defend, and keep NAPSEC and the Camelback Inn forever harmless from any damages or charges imposed for violation of any law or ordinance occasioned by the negligence of the exhibitor, as well as to comply strictly with the applicable terms and conditions contained in the agreement between NAPSEC and the exhibit facility regarding said premises; and further, the exhibitor shall at all times, protect indemnify, save, defend, and keep harmless NAPSEC from any and all loss, cost, damage, liability, or expenses from or out of or by reason of any accident or other occurrence to anyone, including the exhibitor, its agents, employees, and business invitees which arise from or out of or by reason of said exhibitors occupancy and use of the exhibit premises or a part thereof. NAPSEC does not assume responsibility for services or materials advertised or exhibited.
Questions - Contact
Sherry L. Kolbe
Executive Director/CEO
202-434-8225
NAPSEC
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